On the NAV platform, Microsoft offers two general kinds of “users”: the “full user” has access to all the functionality and screens of the entire NAV system to which their license entitles them. The limited user, as the name implies, has less ability when it comes to the ability to write back to tables (i.e., perform day-to-day transactions) in NAV. As you might expect, the limited users cost considerably less than the full users, thus meriting the attention of system buyers, who can save quite a bit of money if they are able to use limited users in some cases.
Typically, system purchasers of NAV will initially acquire one of two levels of NAV: either the “Starter Pack” or the “Extended Pack.” The starter pack offers less functionality for a lower overall cost. It is within your chosen “pack” that the distinction is then made between full and limited users.
With that as a backdrop, here’s a little more on the distinctions between and limited.
Both Full and Limited users have full “read” abilities. The Limited users, however, have limited “write” abilities. And since full users run around $3,000 apiece and limited users run around $600, it’s an important distinction: if a limited user is right for you, the savings can be substantial.
Limited users have read access to any data contained in NAV but they can only write to a maximum of three table objects – although there are certain tables they are not allowed to write directly.
A CEO might be a good example of a limited user. They probably want to see all that data but don’t necessarily need to post transactions within the system. If you can get away with limited users, you’ll save money.
Just be sure you know what your limited users are going to need to post to before you purchase them because sometimes that three-table limit is somewhat confining. Consult your reseller for details, as always.